Step-by-Step Guide to Required Export Documents for Japanese Used Trucks and Buses

Buying a used truck or bus from Japan is a smart move for many global buyers. These vehicles are known for their excellent condition, low mileage, and long-lasting quality. However, before your truck can leave Japan and arrive safely at your destination, you must ensure you have the correct export documents.

In this guide, we break down each required document and explain its role in the shipping process. With the right knowledge, you can avoid delays and import your vehicle smoothly.

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📦 Why Export Documents Matter

Whether you’re importing to Africa, the Caribbean, South America, or Southeast Asia, your local customs office will ask for specific paperwork. Without these, you might face extra costs, customs rejection, or even the risk of seizure. Therefore, understanding these documents is crucial for a successful delivery.

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🧾 Step-by-Step: Documents You Must Have

Let’s explore the key export documents needed to ship a vehicle from Japan.

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1. Invoice (Commercial Invoice)

This document includes:

• Buyer and seller names

• Vehicle description (make, model, year, VIN)

• Agreed price

• Currency used

It serves as proof of purchase and is used by customs to calculate import duties.

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2. Bill of Lading (B/L)

The shipping company issues this after the vehicle is loaded. It includes:

• Vessel name

• Port of departure and arrival

• Vehicle details

• Consignee name

This document is necessary to claim the vehicle at your local port.

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3. Export Certificate (Japanese Deregistration Certificate)

This document confirms that the vehicle was deregistered in Japan. It includes:

• The chassis number

• Engine type

• Owner’s deregistration stamp

Most countries require this as proof the vehicle is no longer registered in Japan.

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4. Inspection Certificate (if required)

Certain countries like Kenya, Zambia, Tanzania, and others require a pre-export inspection. You’ll receive a certificate from agencies such as:

• JEVIC

• EAA

• QISJ

This proves the truck or bus passed quality and safety checks.

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5. Packing List (Sometimes Required)

This lists the vehicle’s dimensions, weight, and accessories included. It helps the shipping company and customs to verify what’s in the container or on the vessel.

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6. Export Permit

Japanese authorities issue this after approving the export. Without it, your vehicle cannot leave the country legally.

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🌍 Where to Find Reliable Exporters

To ensure all documents are correct, it’s best to buy from professional and experienced exporters in Japan. Trusted companies always provide complete paperwork, fast shipping, and clear communication.

We highly recommend checking this article:
👉 Top 5 Trusted Japanese Used Truck Exporters for Global Buyers

All five companies listed are based in Japan and specialize in:

• Used trucks and buses

• Farm tractors and machinery

• Professional vehicle inspection and document handling

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📌 Tips to Avoid Problems

• Double-check the chassis number on all documents

• Ask for scanned copies before shipment

• Keep your original documents in a safe place

• Use a customs clearing agent if needed

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✅ Final Checklist

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🚛 Final Thoughts

Importing used vehicles from Japan can be smooth, safe, and profitable—but only if you have the right documents. Each paper plays an important role. So, prepare ahead, work with trusted exporters, and make your next vehicle shipment a success.